DEIS
Dielectrics and Electrical Insulation Society
DEIS
Dielectrics and Electrical Insulation Society
Section 1. This organization shall be known as the Dielectrics and Electrical Insulation Society of the Institute of Electrical and Electronics Engineers, Inc.
Section 2. The objectives of the Society shall be technical, scientific, literary, and educational. The Society shall strive for the advancement of the theory and practice of electrical and electronics engineering and the related arts and sciences, in consonance with the Constitution and Bylaws of the IEEE. It shall give special attention to the technical areas within its field of interest defined under Scope (Article III).
Section 3. The society shall promote close cooperation an exchange of technical information among its members and to this end shall hold meetings for the presentation of papers and their discussion. Through committees it shall stimulate research, develop appropriate studies and standards, and sponsor periodic and special publications in the field of dielectrics and electrical insulation.
Section 1. Members of the IEEE in any grade, including students, having a professional interest in any phase of the field of interest of the Society shall be eligible for membership in the Dielectrics and Electrical Insulation Society.
Section 2. Other individuals may affiliate and participate in the Society activities, as provided by the IEEE Bylaws and subject to the applicable IEEE rules and regulations and any additional limitations imposed by the Society Bylaws.
Section 1. The field of interest of the IEEE Dielectrics and Electrical Insulation Society shall be the study and application of dielectric phenomena and behavior and the development, characterization and application of all gaseous, liquid and solid electrical insulating materials and systems utilized in electrical and electronic equipment. The Society shall also be involved in the creation of voluntary engineering standards and the recommended practices related thereto.
Section 2. The scope of the Society may be changed as needed, with the provision that such revisions shall be processed as an amendment to this Constitution
Section 1. The Society shall collect an annual assessment or fee from its members, in accordance with the IEEE Bylaws and applicable rules and regulations. The amount of the fee shall be established by the Administrative Committee (ADCOM) of the Society and published in the Operations Manual.
Section 2. The Society may make registration charges at its meetings, symposia, conferences and conventions. The registration fee for non-members of the IEEE may be higher than that for IEEE members.
Section 3. The Society may also raise revenues by such other means as advertising, exhibitions, requests for voluntary contributions, and fees for sending out notices to persons who are not Society members, provided such means are consistent with applicable IEEE rules and regulations. Revenues generated by any means not provided for in IEEE rules and regulations must be approved by the General Manager of the IEEE before being adopted by the Society.
Section 4. The Society may provide, or set aside in the budget, certain funds to be used to support the activities of members of the Society and its technical committees for participation at international technical meetings (e.g., International Electrotechnical Commission) pertinent to the needs of the Society. These funds are to be approved by vote of ADCOM and administered by the Society Treasurer.
Section 1 An ADCOM consisting of eighteen members-at-large from the Society plus all other voting and non-voting ex-officio members as specified in its Bylaws shall manage the affairs of the Society through regular meetings as provided in its Constitution and Bylaws.
Section 2. Standing committees, ad hoc committees and working groups may be formed as provided in the IEEE rules and regulations, and the supervision of their affairs, other than by ADCOM, shall be as prescribed in the Bylaws.
Section 3. The duties and responsibility of the officers shall be defined hereunder and in the Bylaws and as delineated by ADCOM.
Section 4. The President, under direction of ADCOM, shall have general supervision of the affairs of the Society. The President shall preside at meetings of ADCOM and have other duties as may be described in the Society Bylaws, or as may be delegated to him or her by vote of the Society’s ADCOM. In the absence, or incapacity of the President, the Administrative Vice-President, as further explained in the Bylaws, shall perform the duties of the President.
Section 5. The President is a member of the Technical Activities Board (TAB) of IEEE. When notified of a meeting of TAB, the President shall insure representation of the Society at such meeting by attending or by arranging an alternate representative, as denoted in the TAB Operations Manual. If an alternate cannot be found, the President shall present the views of the Society by a letter of proxy.
Section 6. Any Society member is eligible for membership on ADCOM as covered in the Constitution and Bylaws provided the meeting attendance criteria specified in the Bylaws are met.
Section 7. ADCOM may establish standing committees as prescribed in the Bylaws, including both technical and operational committees. Ad hoc committees may also be established which shall be automatically dissolved at a time specified by ADCOM. The Society President shall appoint committee chair(s) for terms of one year, or until their successors are appointed, or the committee is dissolved. Technical committees or operational committees may be established to focus on specific areas or fields of interest to the Society.
Section 8. The newly elected President, Vice-Presidents, and members of ADCOM shall assume office on the first of January of the year immediately following the year of their respective election, unless a different time is provided in the Bylaws.
Section 9. Neither ADCOM, nor any officer or representative thereof, shall have any authority to contract debts for, pledge the credit of, nor in any way bind the IEEE, except within prior approved budgets. plus all other voting and non-voting ex-officio members as specified in its Bylaws shall manage the affairs of the Society through regular meetings as provided in its Constitution and Bylaws.
Section 1. Election of the 18 members-at-large of ADCOM shall be conducted as prescribed in the Society Bylaws.
Section 2. The terms of each one of the 18 members-at-large of ADCOM shall be three years. Six members are to be elected each year. Only two consecutive full terms are permitted for members-at-large of ADCOM, but eligibility is restored after a lapse of one year. This eligibility rule may be waived by a two-thirds vote of ADCOM.
Section 3. Should a member-at-large of ADCOM resign, express inability to fulfill the member's obligation in writing, become permanently incapacitated and/or removed from ADCOM (in accordance with the Bylaws) before the expiration of the member's three year term, the President may fill the vacancy by appointment for the remainder of the term, with the consent of ADCOM.
Section 4. ADCOM shall annually elect from members of the Society a President, an Administrative Vice-President, and a Technical Vice-President whose terms shall be one year. After one year they can be reaffirmed for a second year by vote of ADCOM. However, the Nominations Committee may nominate new candidates for these three offices.
Section 5. The President shall appoint a Secretary and a Treasurer for a term of one year. These appointments are renewable at the discretion of the President, with no term limits.
Section 6. ADCOM may appoint one or more corresponding member(s), but only one from any one country, to serve for the usual three-year period to maintain liaison with that country. These corresponding members could participate only through correspondence (including Internet or fax), and they would not count toward the limit of 18 ADCOM members-at-large. The specific privileges and procedural protocol for such corresponding members is addressed in the Bylaws.
Section 7. Details of the nomination, election, and appointment procedures are described in the Bylaws.
Section 1. The Society may hold meetings, conferences, symposia, or conventions either alone or in cooperation with Sectional, Regional, or International Convention Committees of the IEEE, or other technical organizations, subject to IEEE rules and regulations. The Society may sponsor technical conferences of national scope, which may be held during the International Convention, or during some other IEEE meeting, or as a separate conference.
Section 2. ADCOM shall hold at least one meeting each year, (including an Annual meeting) in accordance with notification procedures specified in the Bylaws. Other meetings of ADCOM shall be held at such times as are deemed necessary and/or convenient. Special meetings of ADCOM may be called by the President of the Society at the discretion of the President or upon request of at least three other ADCOM members, with at least 20 days notice.
Section 3. A majority of the voting members of ADCOM or any committee thereof shall constitute a quorum. All members shall have an equal vote. All retiring presidents become ex-officio members of ADCOM, however, only the immediate past president will have full voting privileges for two years.
Section 4. A majority vote of those members of ADCOM attending a meeting shall be necessary for the conduct of its business, except as otherwise provided in the Constitution or Bylaws.
Section 5. Business requiring ADCOM consent, particularly matters arising between ADCOM meetings, may be handled by correspondence (including Internet or fax) as further stipulated in the Bylaws. A majority vote of the members of ADCOM is necessary for approval of actions handled in that manner unless stated otherwise in the Constitution or Bylaws.
Section 6 The Society may establish awards to recognize outstanding performance in the field of dielectrics and electrical insulation, and in service to the Society. These awards are to be presented at a regular meeting/ conference or as directed by ADCOM.
Section 1. Amendments to this constitution may be initiated by petition submitted by twenty-five members of the Society or by a majority action of ADCOM, such a petition being submitted to the IEEE TAB, and to the Executive of the IEEE for approval. After such approval, the proposed amendment shall be publicized in the Society's Transactions, Magazine or Newsletter (electronic or printed version), with notice that it goes into effect unless five percent of the Society members object. If such objections are received within 30 days after the date of its publication, a copy of the proposed amendment shall be sent to all members of the Society, along with a ballot. This ballot will be sent at least 30 days before the proposed date for the return of the ballots. When an endorsement vote of the entire Society membership, as stated earlier, is made necessary, approval of the amendment by at least two-thirds of the ballots returned shall be necessary for its enactment.
Section 2. Suitable Bylaws, and revisions thereto, may be adopted by a two-thirds vote of ADCOM present at a meeting, provided that notice of the proposed Bylaw, or revision has been sent to each member of ADCOM at least twenty days prior to such meeting. A Bylaw, or revision, may also be adopted by a two-thirds vote at ADCOM, handled by correspondence, in accordance with the discussion and voting periods specified in the Bylaws. In either event, the proposed Bylaw or revision shall be published in the Society Transactions, Magazine or Newsletter (electronic or printed version). No Bylaw or revision shall take effect until it has been published and has been mailed to the IEEE TAB Secretary.
Section 1. Publications undertaken by the Society shall be subject to IEEE policies and to any further guidance or controls prescribed by the Administrative Committee or its duly appointed committees. The Society shall be responsible for the financial aspects of its publication program.
Section 2. The President, with the advice and consent of ADCOM, shall appoint an Editor-in-Chief for each of the Society publications for a term as specified in the Bylaws. The duties and compensation, if any, of the Editor-in-Chief, shall be as prescribed in the Bylaws.
2.1 Membership: Membership in the Dielectrics and Electrical Insulation Society shall be open to all members of IEEE, who pay the annual fee as prescribed in the By-Laws. Student members shall pay the special fee specified in IEEE Rules and Regulations.
2.2 Affiliates: Individuals may affiliate with DEIS, under the provisions that may be incorporated in the IEEE rules and regulations, by payment of DEIS fee plus an annual surcharge established by IEEE. The societies listed in Table I are recognized by DEIS for affiliate purposes. A Society affiliate cannot serve in elective office in the Society, or in Chapter, or vote for candidates for these offices. A Society affiliate can serve in any appointive office in the Society, or a Chapter of the Society. A Society Affiliate shall receive notices of all meetings sent to Society members, receive copies of publications of the Society, and may attend and participate in any functions of the Society. He or she may receive any award bestowed upon him by the Society. A Society Affiliate may not receive any IEEE benefits that are derived through IEEE membership except as approved by the Executive Committee of the IEEE.
3.0 Administrative Committee (ADCOM): Article V, Section 1, of the Constitution provides that the ADCOM shall consist of 18 elected members-at-large plus ex-officio members. Article VII, Section 3, provides that a quorum shall be 7 elected members.
3.1 Ex-officio members are members by virtue of their office. These are: The past Presidents (Constitution Article VII, Section 3), Secretary, Treasurer, Editor of the Transactions, Editor-in-Chief of the Magazine. Such ex-officio member shall have full voting privileges. When such a member ceases to hold the office his or her membership on ADCOM terminates automatically.
3.2 Unless otherwise provided, a majority vote of the members attending an ADCOM meeting shall be sufficient for the conduct of its business.
3.3 In order to ensure a continuously active ADCOM, elected ADCOM members who miss three consecutive meetings may be dropped from membership on the ADCOM, by the ADCOM. Vacancies shall be filled by appointments for the unexpired terms by the President with the consent of the ADCOM. It will be the responsibility of the Administrative Vice-President, upon advice of the Secretary, to notify such members of pending action on their membership on the ADCOM.
3.4 Roberts Rules of Order (Revised) shall govern conduct of ADCOM meetings on all matters not otherwise specified in these By-Laws or the Constitution.
3.5 International Ad Com members, defined to be members not from North America, may have an alternate to be their representative at meetings the international Ad Com member is unable to attend. The alternate would be selected by the international Ad Com member and the Ad Com notified. The selected alternate would have voting privileges and would function as the Ad Com member during regular and called Ad Com meetings.
4. Nomination and Election of the ADCOM: On or before June 1st of each year, the Society President shall appoint the Chairman of the Nominating Committee and four or more members from the Society. No more than half of the members of the Nominating Committee may be members of the ADCOM.
4.1 A slate of nominees for members-at-large to fill vacancies of the ADCOM containing at least one name for each vacancy to occur shall be prepared by the Nominating Committee. The Chairman of the Nominating Committee is responsible for causing to be published and distributed to the entire Society membership a solicitation for names to be considered by the . A nominating petition carrying a minimum of 10 names Society members shall automatically place that nominee on the slate to be presented to the ADCOM.
4.2 The Administrative Committee shall hold its annual meeting in the period July 1 to November 1, at which elections will be made to fill vacancies in the Administrative Committee to occur on the succeeding January 1. Ties shall be broken by the vote cast by the ADCOM President. The Administrative Committee may make contingent elections to be effective in case an elected member fails to accept the office, or a disapproval is received from Headquarters.
4.3 The election shall become official when the President submits the names of the elected members to the TAB secretary at Headquarters.
4.4 The Society President shall issue instructions each year to the Chairman of the Nominating Committee to insure an orderly progression and completion of the election procedures.
4.5 Should the situation develop where the ADCOM wishes to elect a member of ADCOM to office, but that member s eligibility and membership in ADCOM expires at the end of the current year, making such member normally ineligible for re-election to ADCOM, the ADCOM may waive the eligibility rule according to Article V, Section 3 of the Constitution.
4.6 In accordance with IEEE By-Laws, the duties of the Nominating Committee shall include the submission of nominations for the office of Divisional Director to the Divisional Nominating Committee, and the annual solicitation of names of potential candidates to be considered by the IEEE Nominations and Appointments Committee, for service on Institute Committees and Boards.
5. Officers: The Nominating Committee shall submit nominations for President, Administrative Vice-President, and Technical Vice-President to the ADCOM at its Annual Meeting. The election of the officers will be by simple majority of those present.
5.1 The term of elected officers shall be one year, commencing on January 1st. The President may be re-elected to a second term of one year. After serving two consecutive terms, he or she shall not again be eligible for election to the Presidency until a lapse of one year. The Vice-Presidents may hold office for not more than four consecutive years. Eligibility is restored after a lapse of one year. The newly elected President shall appoint a Treasurer and Secretary as ex-officio members of ADCOM. The terms of Secretary and Treasurer shall be one year each and they may be reappointed by the President upon consent by ADCOM. The President may appoint one person to fill both positions.
5.2 All officers shall continue to serve until their successors take office. At the end of an officer s term his or her records shall be transferred to his or her successor. If the President resigns, becomes permanently incapacitated or dies in office, the Administrative Vice-President shall take over as President for the remainder of the term. He or she shall then appoint a new Administrative Vice-President with the consent of the Nominating Committee. If one of the Vice-Presidents similarly cannot continue or resigns, his of her replacement shall also be appointed by the President with consent of the Nominating Committee.
5.3 The President shall supervise the affairs of the Society and shall speak for the Society on all matters not specifically delegated to others. (See Table II).
5.4 The Administrative Vice-President shall be responsible for the orderly functioning of the Society s operational committees. He or she shall be responsible for the long range planning relating to the Society s assets and investment policy, and shall fulfill such other functions as the President of ADCOM shall from time to time direct. He or she shall fulfill the duties of the President in his or her absence or incapacity.
5.5 The Technical Vice-President shall be responsible for the orderly functioning of the Society s technical committees. These committees will be organized as required to meet the objectives of the Society as set forth in Article I, Sections 2 and 3 of the Constitution.
5.6 The Treasurer shall be responsible for the preparations of the operating budget, assisted by the Finance Committee. He or she is authorized by ADCOM to carry out all financial transitions consistent with IEEE Constitution and By-Laws, after approval by ADCOM and as directed by either the Technical Vice-President or the Administrative Vice-President. In their absence, the President may assume this function.
5.7 The Secretary shall be responsible for keeping the records of the Administrative Committee in the areas commonly ascribable to his or her functions. He or she shall prepare and distribute reports, notices, or such documents as may be required by the President and the ADCOM.
6. Technical Committees: A Technical Committee functions in a specific technical area with a scope to be approved by the ADCOM.
6.1 Appointments: The Chairmen of Technical Committees shall be appointed by the President. The members of the Technical Committees shall be appointed by the Chairman after approval by the President of ADCOM. The various Technical Committees are specified in the Operations Manual.
6.2 Membership: All members of DEIS are eligible for membership on technical and operational committees. Affiliates may be appointed to membership provided such affiliates meet and abide by the requirements as set forth in Section 2..2 of these By-Laws. Non-members of IEEE or DEIS may also be invited to participate in technical committee work to provide particular expertise or balance. Such non-members may vote on items concerning consensus standards only, but would have no vote on any other business or functions of DEIS. The voting members of a Technical Committee are those who by attendance or correspondence at least once a year maintain continuous activity in the work of the Technical Committee. Those who wish occasionally to take part or who can only seldom may be non-voting members..
6.3 Functions: Each Technical Committee shall promote activities in its field and shall provide the expert knowledge and assistance to:
a. Coordinate activity concerned with global development, evaluation and standards of electrical insulating materials and systems.
b. Organize and operate sessions at meetings of IEEE at all levels and at meetings of other organizations with which DEIS is desirous of cooperating, in accordance with the rules in effect at such meetings.
c. Communicate developments in insulating materials and test methods by publications, sessions, workshops and discussions.
d. Generate and develop appropriate consensus guides and standards for insulating materials and systems through working groups appointed by the appropriate Technical Committee Chairman. The working group should be broadly representative of all interests involved in accordance with Article I, Section 2; Article III, Section 1 of the Constitution and Section 6.2 of these By-Laws. Such standards shall be developed according to the IEEE Standards Board.
e. Generate papers within its scope.
f. Arrange through appropriate editors for publishing pertinent papers in IEEE publications.
g. Support dielectric research and education by participation and fellowships.
h. Maintain liaison with groups of allied interests.
6.4 Operations: The operation of each Technical Committee shall be in accordance with the applicable IEEE Rules and Regulations, plus any provisions of these By-Laws. The DEIS Technical Vice-President shall coordinate the activities of the Technical Committees.
6.5 Awards: DEIS may establish awards to recognize outstanding performance in the field of electrical insulation, and in service to Society. These awards are to be presented at regular meeting, or as directed by ADCOM.
7. Chapters: Chapters may be organized on a geographical basis. (This subject is treated in the IEEE By-Laws and the Group s and Society s Manuals.)
8. Publications: The Society shall sponsor such publications as are recommended by the Publications Committee and approved by the ADCOM.
8.1 Transactions and the Magazine: Manuscript must be submitted for technical approval to the Editor who will assign it to appropriate reviewers.
8.2 Editorial expenses shall be subject to review and approval of the Publications Committee Chairman. He or she shall be explicitly responsible for adherence to the annual publication budget.
9. Society Funds and Property: The Society may raise funds as specified in Article IV of the Constitution and in the IEEE By-Laws and Rules and Regulations.
9.1 The annual membership fee is $15.00. Any change of this fee must be approved by ADCOM.
9.2 IEEE Headquarters shall act as bursar for all Society funds except as specified hereunder. Billings and receipts of the annual fee shall be via the IEEE Membership and Fiscal Departments. All other fiscal affairs shall be handled through the office of the IEEE TAB Secretary. The Treasurer of the DEIS shall request a financial statement from the TAB Secretary at least once each year.
9.3 The DEIS ADCOM shall have the authority to provide a budget for transportation costs and basic per diem expenses for Society interests as long as the total travel funds approved in any one year do not exceed the net income received by the Society for the previous year. The individuals qualifying for funds must meet the following criteria:
a. be a member of IEEE and of DEIS,
b. show that travel funds are not otherwise available,
c. must not have received more than four previous travel grants,
d. acquire a recommendation from the appropriate Technical Committee or Operational Committee,
e. have the committee recommendation for funding considered along with all the other travel requests by the Finance Committee
The funds must be approved by DEIS ADCOM prior to departure. A simple majority is required for approval at a regularly scheduled meeting at which a quorum is present. A mail ballot may be used, but a two-thirds majority of the ADCOM is required for approval by this means.
9.4 A committee Chairman may, with the approval of ADCOM, open suitable bank accounts convenient to his location, for handling funds needed in carrying out the business of the committee. The Chairman of the individual committee will have access to these funds through his signature on appropriate signature cards at the bank. In addition, the ADCOM Treasurer s name shall be on the signature cards of all accounts maintained in banks by the individual committees. Since leadership of the committee, and the Treasurer, will change from time to time, it is mandatory that incoming chairmen, and newly appointed Treasurers, take immediate steps to change the signature cards to include the name of those who will have access to the bank accounts. In general, it will be the Treasurer who will be required to take the initiative to assure an orderly transition. These special accounts are subject to audit by the ADCOM through an auditing committee appointed by the President. A statement of account must be reported at least once annually to ADCOM.
9.5 The managing committee for a symposium or technical conference may, with the approval of the ADCOM, authorize the symposium treasurer or fiscal officer to open an account to be used for the deposit and disbursement of funds related to the symposium. In each case, the ADCOM shall be advised of the name of the bank, the anticipated size of the account, the names of the account signatories, and of arrangements made for insurance and for bonding. Symposia jointly sponsored with other technical societies are excluded where a charter of operations with those societies is approved by the ADCOM and the IEEE.
9.6 The Administrative Vice-President shall keep an inventory of DEIS property items and make arrangements to maintain the safety and security of the this property.
10. Society Business: The President and officers shall conduct the Society affairs subject to the advice and consent of the ADCOM, except where other authorization is specified. Unless other arrangements specifically have been agreed to by ADCOM, all contractual agreements made by DEIS shall be signed by the President within the general guidelines of DEIS ADCOM and IEEE.
10.1 No ADCOM meetings shall be held for the purpose of transacting business unless each member shall have been sent notice of the time and place of such meeting 20 days prior to the scheduled date of the meeting. If less than a quorum attend a duly called meeting, an actions taken will become effective only upon subsequent ratification. Minutes of such meetings shall be mailed by the Secretary to each Committee member.
11. Operations Committees: Operational Committees shall be appointed by the Society President, with the advice and consent of the ADCOM. It will be discretionary with the Society President to appoint any part or all of any Operational Committee, or to appoint the Chairman only of a committee and request the latter to appoint additional committee members. The terms of office of the Committee Chairman and members shall be for one year or until a successor is appointed. Special or ad hoc committees may be created by the ADCOM. For each such case, the ADCOM shall specify the number of members the committee shall have and how the members are to be selected, and the terms of the members if other than for life of the committee. Special or ad hoc committees shall be automatically dissolved after two years unless the ADCOM sets an expiration date. The Publications Committee shall nominate and the President with consent of ADCOM appoint Editors of the publications of DEIS for a term of three years. ADCOM will approve the Editor appointment of assistants for a term of three years. The various Operational Committees are specified in the Operational Manual.
12. Responsibility and Authority of Committee Chairmen: Each individual committee chairman is responsible for the business, objectives and goals of his committee. He or she will carry out the duties as charged by the ADCOM in the organization and management of his committee. He or she is responsible for the content, as well as any information that is prepared and disseminated by the committee. No chairman may publish, quote, or in any way commit DEIS or IEEE in matters of policy, performance, finance or possible controversial subjects, whether industrial, technical, civilian, government or military, without the express approval of the ADCOM. A two-thirds affirmative vote at the regularly scheduled meeting is required for approval. Or, alternatively, a letter ballot in ADCOM my be used between meetings depending on the urgency of the situation. Technical Committee chairman shall seed ADCOM approval at the start of a standards project. After appropriate committee work and balloting, the affirmatively balloted proposed standard is submitted to the DEIS Standards Committee which shall, all things being in order, submit the proposed standard to the IEEE Standards Board. A two-thirds affirmative vote of the ADCOM membership shall be required. All items within the scope of this section shall have prior approval by members of the committee involved before submitting to ADCOM for its review and/or action. The committees, and presenting those needs in the form of a budget to DEIS ADCOM. The Chairmen may not commit DEIS or IEEE to the expenditure of money, or use of funds, without the approval of DEIS ADCOM. After approval, the chairman must provide a complete report, with details and receipts, to the Treasurer of DEIS, to be included in the regular financial statement of DEIS.